Looking for set up instructions? Click How to Set Up Google 2-Step Authentication.
What is it?
2-Step Verification (also known as two-factor authentication) is an extra layer of security to protect your account in case your password is stolen. After you set up 2-Step Verification, you’ll sign in to your account in two steps using:
- Something you know, like your password
- Something you have (phone, code, physical security key)
Why use it?
Security is everyone’s responsibility. It's easier than you think for someone to steal your password. 2-Step Verification is a method that can help keep bad guys out, even if they have your password.
How does it work?
- Whenever you sign in to Google, you'll enter your password as usual.
- You'll be asked for something you have such as your phone, a code or a security key. Codes can be generated using a variety of methods.
- Keep sign-in simple. During sign-in, you can choose “remember this device” so you do not have to use 2-Step Verification again on that particular computer. From then on, that computer will only ask for your password when you sign in.
- Set up at least one back option in case there is a problem with your phone.
What are my options, do I have to use my phone?
If you already sign into your work account on your phone, it is the easiest and fastest method available. There are a variety of other options available including options that do not require you to use your personal device. Below are two scenarios for setting up 2-Step, one using your phone and one using a security key as your primary 2-Step device. In either case you need to set up a backup option in case your primary option isn't available.
Option 1: Use your phone as your primary 2-Step method. If you sign into your work account on your Apple or Android phone then you just need to set a backup option. You will be prompted to click “yes” on your device after you enter your password.
Option 2: Use a security key as your primary 2-Step method. If you do not want to use your phone, then you can use a security key as your primary 2-Step method. You will be prompted to plug in the security key and touch the button after you enter your password.
Backup Options: The table below outlines the various options that are available and why you’d use them.
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Google Authenticator app |
No connection, no problemThe free Google Authenticator app for Android, iPhone, or BlackBerry can generate verification codes. It even works when your device has no phone or data connectivity. While you do need to sign into your D207 Google account, email and other data will not be synced to your phone. You will need to download and install the app when you set Google Authenticator up as a backup method. The app can also be used for other accounts you might want to secure using 2 factor authentication.
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Get codes via text message or a phone call |
A 6-digit code may be sent to a number you’ve previously provided. Codes can be sent in a text message (SMS) or through a voice call, depending on the setting you chose. To verify it’s you, enter the code on the sign-in screen. |
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Backup codes |
You can print or download one-time use backup codes for times when your phones are unavailable, such as when you travel. |